How to Attend An AISD SHAC Meeting

One of the most effective ways to let key decision makers at AISD know that you support initiatives that support the LGBTQ+ community is to attend the monthly SHAC meetings and sign in as representing “Informed Parents of Austin.”

It can be a bit confusing and intimidating the first time you attend any new gathering, so here is a quick overview of what to expect when you attend a SHAC meeting.

Know where & when to go: The meetings are the first Wednesday of every month from 6:30pm – 8:00pm in the Carruth Auditorium Board Room at 1111 West Sixth Street.  The full schedule, agenda for the upcoming meeting and minutes from past meeting are all available here.

Since finding the actual conference room is the hardest part, here’s a handy map.

 

When You Arrive: There are sometimes prior meetings in the room that run until 6:30 so if other people are waiting outside the door, just ask to make sure you’re entering the correct meeting.  To your left there will be a table with a sign up sheet, agendas as well as the Speaker & Comment cards.  If you want to speak, make sure you give your card to one of the board members before the meeting starts so they know how many people to allot time for at the end of the meeting.

Note: Every meeting I have attended, there have been boxed meals available on the table for board members and guests. You are welcome to grab one, but please make sure all of the board members have received one first in case they run out. 

Where to Sit: Visitors are welcome to sit around the table with the board members, however, if there’s a large group, I recommend taking a seat in one of the chairs set behind the board table simply to ensure that the board members all have a seat at the table.

Here’s a photo of the basic seating layout at SHAC meetings. It’s a very casual, welcoming environment. Photo credit: AISD SHAC Facebook Page

The Meeting:   Here’s a sample agenda to give you an idea of the flow of the meetings and topics discussed.  The guest/public comment period is at the very end of the meeting and each person is limited to two minutes.

Do I HAVE to DO Anything?!  As a SHAC meeting guest, you are under no obligation to speak at any time – You can truly just act as a “fly on the wall” while taking in the information discussed.

If you do have something you want to say, but are hesitant to speak in front of the group, you can submit a written statement on one of the comment cards which are located on the table as you enter the room.

Since these written comments are kept with the records of the meeting, (and the Concerned Parents are definitely submitting their comments,) I always submit a general statement of support, such as:

My name is Susanne Kerns and I am one of the 800 members of The Informed Parents of Austin. I would like to thank the SHAC board for continuing to support programs that encourage equality and inclusiveness for LGBTQ+ students and families. I also support your efforts to include age appropriate sex education in the AISD curriculum.  I, and the Informed Parents of Austin, are here to support you in any way to ensure these programs are made available to all students in AISD.

Be Aware:  The SHAC board is there to attend to a wide variety of subjects pertaining to the health of our students and AISD staff, from Physical Education programs and Lunch Menus to staff insurance plans and school nurse coverage.  During any given meeting, there is very little chance that any LGBTQ+ or sex ed topcs will be raised, and even if they are, as observing guests we are not allowed to comment on them during the discussion when guests are each allowed two minutes to give a brief statement.  We are there to get information, be a counter-presence to the Concerned Parents and let the SHAC board know that we support their inclusion initiatives.

If you read my post about an unusual discussion I had with a representative from the Concerned Parents group, please note that this was not DURING the meeting, rather she reached out to me after the meeting. Your 2 minutes are YOURS. There is not a response period or an opportunity for the CPs to start a debate.

Since that discussion, I have done my best to not engage with any CPs as I’m following the HRC’s recommendation to not engage with people who are fighting against our goals, but to support the decision makers who support equality for LGBTQ+ students and families.

 

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